Skip to main content

5 Steps to Help Execute Your To-Do List

Do you have a lot of things to do and not enough hours in the day to do them? Time management is something that everyone has indented into their lives. Some are good at it and some, not so much. Some use it as an excuse for missing the daily Salah or doing Dhikr. Time Management 101 is to make a to-do list. But does it end there? Or is that just the beginning?

Having a to-do list gives you something to look at which reduces the stress from remembering everything you want/need to get done. It gives you a visual of where you are headed. Once you have a list down is when the real time management begins. The following steps will take you from writing your to-do list to getting it all done.

The human mind has 70,000 thoughts per day and a good portion of this number represents the ideas that one gets. The initial step is to keep a record of these ideas, then gradually taking the steps to act upon them.

1. Write down ideas:

Brainstorm things that you want to do, such as a new business idea or the surprise party you want to throw for a friend. This list can also include the things you need to get done for work or school such as finishing a project by a certain date.
2. Prioritize the ideas and tasks:

 Break the previous list down into four parts:

want to get done immediately,

want to get done in the far future,

need to get done immediately, and

need to get done in the far future.

Labeling tasks will give you a mind-set for all the actions that need to get done. Separate the things you want to do and the things you need to do. Write down all the things you want. These can be things you want to do immediately (i.e. buy a nice pair of shoes), or in the far future (i.e. go to Paris).

This step also includes writing down what you need to do immediately like fulfilling a work order, or in the far future i.e. completing the annual assessment. Separating the things you want from the things you need is essential because it organizes your list. What you need to get done is not necessarily more important than what you want to get done and vice versa.

You can classify this list is a variety of ways.

Use a T-Chart

A concept map, or

Just a simple doodle

Do this step in whichever way you think you will be able to visually read it the fastest. Keep this breakdown of the things in a place where you often reach; such as your daily journal or a phone app. Having this will put it all together and structure your list.
3. Set deadlines:

 Now that you have everything you need to do in writing, it is good to define some limits to your list. This step of following through your to-do list is to place a cap on it. It is up to you to decide where your cap goes. Only you know what your limits are. Try the following process:

Level 1 would be to place the cap on the “Need to get done immediately” list. This means that you will do these things right away and not worry about the other things on the list because you already have them written down somewhere. These are the things you need to get done the same day. Level 2 would be to place it on top of what you want and need to do immediately. Putting your far future to a rest will help you be more efficient sooner.

To set a deadline on things you need to get done only may be very harsh on yourself because you are ignoring the things you want. It is actually good to do the things you want (such as painting, reading, etc.) alongside the tasks you have to do because it will balance your actions. This step will help you create a new list which divides and shortens the chart into manageable tasks.

4. Use colour to show urgency:

 You need to decide on a period of time that you need to do the things on your new list. This step is to set the timer for yourself. If you placed the cap on the things you need to get done immediately, then you need to give yourself a time frame for completing it. Giving yourself deadlines keeps you motivated to keep working hard. Even your far future deserves a deadline (ex. I will go to Paris after I turn 40 but before I turn 65).  There may be things you need to do within the next hour and things you need to do before the next year, you must decide on the deadlines according to your personal responsibilities and expectations.

Use red for the things you want to get done immediately

Use any other colors to highlight the things that may be done in the near and far future.
5. Reward yourself with that little checkmark:

The little checkmark you put beside a task on your To-Do list may just be one of your biggest achievements. So, do not under-estimate the power of To-Do lists.

There are tons of resources out there for organization and making to – do lists, you can use whatever suits you the best. The Productive Muslim Daily Taskinator and Weekly Taskinator are really good resources that a lot of people are using these days. You may find whichever way you find best in completing the things on your to-do list, but remember the most important thing is to act on it and the most cliché one, do not leave it for tomorrow! Have fun!

P.S. Don’t forget the five most important steps to adding Barakah in your day are the obligatory prayers.


Popular posts from this blog


In the name of Allah, most compassionate and most merciful. “From among the signs of the Hour (end of time) are that religious knowledge will be taken away (by the death of religious scholars), ignorance will prevail, drinking of alcoholic drinks, and there will be a prevalence of Zina.” – Prophet (saw) We begin our topic with these words of our beloved Prophet. How true were his words? We live in a world where all these things are prevalent and unfortunately in our Muslim community as well. Many of our Muslim brothers and sisters are trapped in the evil of Zina and it has become a norm for them, as a result they don’t even consider it haram and unlawful. Allah says in holy Quran: Sūrah al-Isrā’, 17:32: “And do not even approach zina, for it is an outrageous act, and an evil way…’’ We are not going into detail about why Zina is unlawful but in this article, you will find the consequences of this sin. How this affects a life of a person physically, mentally, spiritually and so


It’s a sad day for all those who knew Ali Banat, the young man gifted with cancer. Ali Banat was an inspiring Australian Muslim philanthropist whose diagnosis of cancer motivated him to dedicate his life to charity work. “At this point in my life, Alhamdulillah I have been gifted by Allah with cancer throughout my body and I have changed my whole life to helping people,” he said. An Inspiration to Muslim Youth A man of a kind heart was known for his charity work over the past three years. One of his biggest achievements is MATW project, (Muslims Around The World) launched in October 2015 to assist those less fortunate in the poverty-stricken areas of Togo, Africa. He was an inspiration to Muslim youth, dedicating his big fortune to charity work. His organization built mosques and schools for the less fortunate in Africa. May Allah accept it from him! Indeed, to Allah we belong and to Him we shall return. May Allah have mercy on our brother Ali Banat and make it easy


Ali Banat is a sydney born who was diagnosed with Cancer and doctors have given him only 7 months to live. Despite his circumstances, he considers this a gift from Allah. Ali Banat, is a young man who, in his own words, was “gifted” with a stage 4 cancer throughout his body. He was given just a few months to live but took this great test as an opportunity to change his life. Upon receiving this news he immediately sold his business, gave up his lavish lifestyle and prized possessions and began a new mission to give up his Dunya and work for his Akhira. Ali has humbly dedicated the remainder of his life to helping those who are far less fortunate than him and in doing so, set up the charity MATW Project (Muslims Around The World) which has already changed the lives of so many. Being diagnosed with cancer is like death sentence for many. But this is not the way Australian Muslim Ali Ali Banat sees it. For him, the sickness is unquestionably a gift from Allah. “At this point in m